ZOOM WEBINAR OPERATIONS

Sessions

Daily API budget â€”

Upcoming sessions

Plan and manage your webinar schedule.

Test registration

Build a schedule

Set up one webinar or generate a sequence of sessions.

Single session

Create one scheduled webinar.

Webinar topic

Date and timeDuration (minutes)

TimezoneAgenda OptionalAttendees agreed to receive webinar emailsSend Zoom registration confirmation emailTurn off if you do not want Zoom to email each person after registration.Automatic Zoom reminders

Reminder Email Settings

Send a custom reminder through this appRequires SMTP setup in Settings. Zoom's native reminder is disabled for this session to prevent duplicate emails.Reminder SubjectCustom Reminder MessageSupports {{first_name}}, {{last_name}}, {{webinar_topic}}, and {{webinar_start}}. The app always adds the attendee's private join link.Reminder Timing

Custom reminders replace Zoom's reminder email for this session; confirmation emails remain controlled separately.

Bulk schedule

Generate a set of non-overlapping sessions.

Topic prefix

First dateNumber of sessions

Daily start timesComma-separated local times. Dates advance when times run out.

Duration (minutes)Timezone

Attendees agreed to receive webinar emailsSend Zoom registration confirmation emailTurn off if you do not want Zoom to email each person after registration.Automatic Zoom reminders

Reminder Email Settings

Send a custom reminder through this appRequires SMTP setup in Settings. Zoom's native reminder is disabled for these webinars to prevent duplicate emails.Reminder SubjectCustom Reminder MessageSupports {{first_name}}, {{last_name}}, {{webinar_topic}}, and {{webinar_start}}. Each email includes the recipient's private join link.Reminder Timing

Custom reminders replace Zoom's reminder email; registration confirmation emails remain controlled separately.

Zoomâ€™s API allows up to 100 webinar create or update requests per host each UTC day. The current budget appears at the top right.

Upload attendees

Validate, distribute, and register up to 20,000 rows.

Choose attendee file

CSV or Excel workbook, up to 5 MB.

â†‘Choose a CSV or XLSX fileRequired columns: email, first_name. Optional: last_name, session.

Rows without a session are distributed in order across available sessions, within each sessionâ€™s limit.

Review and approve

Nothing registers until you approve the plan.

Upload a file to see the validation report and distribution.

Reverse schedule

Choose when Zoom should send its standard reminder. The app calculates session times, creates webinars, registers the uploaded attendees, and verifies before reporting success.

Recipient countDesired reminder date and timeTimezoneZoom reminder offsetWebinar topic prefixAgenda OptionalThis agenda will be added to each webinar in this reverse schedule.Attendee fileUse the same columns as Attendee upload: email, first_name; last_name is optional.Attendees agreed to receive webinar emailsSend Zoom registration confirmation emailsControls confirmation after registration; reminder emails are separate.

Zoom-native reminder email

This schedule uses Zoom to send its standard reminder at the selected offset. To add text to Zoom’s reminder email, edit the reminder in Zoom: Webinars → select the webinar → Email Settings → Reminder email → Edit. Zoom’s API does not let this app set that email text, so no separate SMTP reminder is sent.

Zoom instructions for webinar email settings

Zoom capacity check

Connect your Zoom account and load host capacity before creating a schedule.

Zoom sends reminders at fixed offsets of 1 hour, 1 day, or 1 week. If more than one webinar is needed, this single hostâ€™s webinars must be staggered, so later reminders arrive after your requested time. The preview shows the exact times.

Reverse schedules

Only schedules verified against Zoom and attendee registrations are marked verified.

Registration jobs

Jobs continue on the backend if you close this tab.

Settings

Zoom account connection, backend, registration defaults, and safety controls.

Zoom account connection

Use credentials from a Zoom Server-to-Server OAuth app. Your client secret is saved on the backend and never shown again.

Account IDClient IDClient SecretPrimary licensed host emailAdditional licensed host emails OptionalEnter one email per line. Each address must be a licensed user in the same Zoom account with webinar access. Reverse schedules distribute webinars across verified hosts.

Backend connection

Backend URL

Custom reminder email delivery

Optional SMTP integration for per-webinar reminder subjects and messages. Credentials are stored server-side. When enabled for a session, Zoom reminder emails are turned off and the app sends one email per registered attendee.

SMTP host

SMTP portEncryption

SMTP usernameSMTP passwordFrom emailFrom name

Registration defaults

Default timezone

Default duration (minutes)Session gap (minutes)

Webinar attendee plan capacityMaximum registrants per sessionPlan capacity is 1,000 live attendees. Keeping this lower leaves a buffer.Registration concurrency

Dry-run modeValidate and preview plans without calling Zoom. Registration jobs are disabled.

Zoom API does not expose per-webinar reminder subject/body fields. Zoom admins can customize templates in the web portal; app-based reminders use SMTP. See README for Zoom-native configuration guidance.

Privacy controls

Delete student registration data from this campaign. This cannot be undone.

Sessions

Upcoming sessions

Test registration

Build a schedule

Single session

Reminder Email Settings

Bulk schedule

Reminder Email Settings

Upload attendees

Choose attendee file

Review and approve

Reverse schedule

Zoom capacity check

Reverse schedules

Registration jobs

Settings

Zoom account connection

Backend connection

Custom reminder email delivery

Registration defaults

Privacy controls

Confirm this action

Reminder settings

Reminder Email Settings

Welcome back

Upcoming sessions

Test registration

Build a schedule

Single session

Reminder Email Settings

Bulk schedule

Reminder Email Settings

Upload attendees

Choose attendee file

Review and approve

Reverse schedule

Zoom capacity check

Reverse schedules

Registration jobs

Settings

Zoom account connection

Backend connection

Custom reminder email delivery

Registration defaults

Privacy controls